Platform
Everything a trading business runs on, in one calm system.
Sales, purchasing, stock, dispatch, VAT invoicing, e-invoicing, banking and your team, connected, so every document starts from the one before it and Cosmik can see the whole picture.
Sell
- CRM and pipeline
- Quotations
- Approvals
- Sales orders
Buy
- RFQs
- Supplier comparison
- Purchase orders
- Supplier bills
Stock
- Inventory
- Serial numbers
- Packing lists
- Dispatches
Finance
- Tax invoices
- Credit notes
- Banking
- VAT return
- Month close
Team
- Mailbox
- Tasks
- HR and payroll
- Recruitment
- Access control
Sales and CRM
From first inquiry to confirmed order, without re-typing.
Leads, quotations, approvals and sales orders share one record, so each step starts from the last, and every revision is kept.
- Leads and pipeline
- Every inquiry is a lead whose stage moves with real actions (quoted, negotiating, won), not a dropdown.
- Quotations with versions
- Each approved revision is kept. The sales order is always built from the version the customer accepted.
- Approvals by rule
- Only the quotations that need a look wait for approval, such as a thin margin or a large total, with the approver and time on record.
- Costing, margin and markup
- Costs, expenses, margin and markup side by side, and never confused for one another.
- Any currency, your rate
- Quote in any currency at the rate you choose. It stays on the document, so a reprint never changes the price.
- Orders that fit real POs
- One sales order can combine several quotations when a customer's PO covers them all. Stock is reserved on confirmation.
Purchasing
Buy from the right supplier, at a price you can prove.
RFQs, supplier comparison and purchase orders in any currency, with every price, lead time and delivery on record.
- RFQs to several suppliers
- Send one request, compare the replies side by side, and carry the chosen prices into your costing.
- Supplier suggestions
- Each product knows who supplies it. Past prices and reliability help you choose, and Cosmik searches further when there is no history.
- Replenishment in one pass
- Collect every backorder across open orders and raise one draft PO per supplier.
- Import POs, properly
- Foreign-currency POs keep the supplier's price and your rate, with the AED equivalent alongside.
- Charges that land in cost
- Freight, duty and clearing are allocated across the goods, so stock is valued at landed cost in AED.
- Supplier payments
- Record instalments against each PO and always see what is paid and what is outstanding.
Inventory and dispatch
Know what you have, what is promised, and what can ship.
Stock that accounts for reservations, receipts against purchase orders, and dispatches that can go out in batches.
- Available means available
- Every quantity shows current stock, what is reserved for orders, and what is genuinely free.
- Goods receipt
- Receive against the PO, record who checked it, and value it at landed cost.
- Serial numbers
- Serialised products are tracked unit by unit, from receipt to the invoice that sold them.
- Partial dispatch
- Ship what is ready now and the rest later, each batch with its own delivery note.
- Dispatch first or invoice first
- Invoice before shipping, or ship before invoicing. Both are tracked, neither is forced.
- Export paperwork
- Commercial invoices and packing lists from the same data, with HS codes on every product.
Invoicing and accounts
VAT invoices, e-invoices and banking, always in step.
Tax invoices for every situation, credit notes that follow the rules, payments in one ledger and bank statements in the same place.
- Advance, partial and final invoices
- Invoice an advance when it arrives, bill shipments as they go, and settle the balance at the end.
- Numbering by the server
- Invoice and credit-note numbers are allocated in sequence by the database, unless set by hand before the e-invoice is issued, and fixed once it is.
- PINT AE e-invoicing
- Validated, sent through your accredited provider, tracked and archived exactly as sent.
- Bank reconciliation
- Import statements from your banks; lines are matched by invoice number, with suggestions to confirm.
- VAT return and statements
- Form 201, balance sheet, income statement, cash flow, trial balance and ageing, from the books.
- Month close
- Checks that must be clear before a period closes, a period lock, and an audit pack to export.
People and teamwork
The whole company in one place, with the right access.
Shared mailboxes, tasks, HR, payroll and recruitment, all governed by the same role-based permissions.
- Shared mailboxes
- Connect your shared inbox. Inquiries, POs and supplier quotes are read, sorted and linked to their deals.
- Tasks on real documents
- Assign follow-ups against the order, invoice or dispatch they belong to.
- HR, payroll and recruitment
- Employee records, pay runs and open positions, next to the operations they support.
- Access by role
- Every module and action has a scope (none, own or all) enforced by the database itself.
- Audit trail
- Versions, approvals and Cosmik's suggestions are recorded with who did what, and when.
- Your history, brought along
- Import customers, products and past documents from your current accounting system, ERP or spreadsheets.
Local rules, built in from the start.
CosmikERP's UAE edition was built around AED, UAE VAT and the e-invoicing mandate, not translated from somewhere else.
AED at the core
Home currency AED, with foreign-currency documents at the rate you priced them.
UAE VAT
5% standard, zero-rated exports and exempt supplies, grouped correctly on every document.
TRNs everywhere
Your TRN and your customers' on every invoice, checked for format before anything is sent.
Clean numbering
Quotation Q/26/001, order SO/26/012, invoice INV/26/104, sequenced by the system.
English and Arabic
Cosmik understands and answers Arabic questions, with amounts in AED.
Built to export
Multi-currency sales, zero-rating, HS codes, commercial invoices and packing lists.
Your system, run your way.
However you run it, your company gets its own CosmikERP: its own database, its own workspace and its own configuration.
Cloud
We run and update CosmikERP for you. Your team signs in at your own workspace address.
On-premises
Install CosmikERP on servers you control, for businesses that need their data in-house.
Either way, your company runs on its own dedicated database, never a slice of one shared with other businesses.
See your business clearly.
Book a walkthrough with our team. Bring a real inquiry and we will show you how it becomes a quotation, an order and a compliant e-invoice.